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  Main Topics : FILMMAKERS and Film Submitters : STEP 2: Submitting and Tracking

 
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Articles in STEP 2: Submitting and Tracking
How do I know that a festival has received my entry and is considering it?
When a festival receives your Preview Screener, a match is made in the System. Once it is marked as 'IN CONSIDERATION,' this will be reflected on your Submission Status page....
How long should I wait before I contact a festival that has not marked my film as received and "IN CONSIDERATION."
It's up to you. Know this: Festivals often let submissions pile up for several weeks or a month before checking in materials they receive by mail. Expect delays, certainly do...
I get some strange BEWARE warnings during the qualify process that don't really make sense in my case. What should I do?
This is one of the most important questions asked at Withoutabox. Read carefully. Our goal is to take 95% of your legwork out by putting the best, most accurate information...
How do I know that my online application went through?
Once you submit your project to a festival by clicking at the bottom of the Apply Page, you will see an explicit Confirmation Page with a Tracking Number. A copy of this conf...
I think I accidentally submitted twice. Is that possible?
The System will not allow you to submit the same project to the same category of the same festival twice in the same year, since there is never a need to do so....
Can I retract or "delete" my submission after I apply to a festival?
Never submit an electronic entry to a festival if you do not plan to follow through with supporting materials. Hitting "Submit" on the Apply Page or paying through your Shopp...
Can I change something in a submission that I already made?
While you cannot retract or delete a submission once you click "Submit," one of the benefits of the System is that it produces a "living submission" instead of "dead mail." Th...
How can I tell whether a festival has received my Preview Screener by mail?
When a festival receives your Preview Screener, a match is made in the System and your submission is usually considered complete at that time. In this case - when all submiss...
What does my submission look like when a festival views it?
One of the unique aspects of Withoutabox is that we accommodate each festival individually, since what one festival wants to see another may not. To view an approximation o...
I never got a confirmation but the System tells me I can't apply to the same category twice.
Not sure if you applied? Things went haywire and you got lost? Didn't get an e-mail confirming your submission? Didn't get a tracking number or maybe you lost it? Need to ...
I applied to a festival a long time ago and they never marked my submission as received and "IN CONSIDERATION." It's too late now. What should I do?
First, call the festival directly. Sometimes you will find that a festival DID receive your submission and that it WAS in fact considered, but that the festival simply neglec...
A festival marked my submission as received but "NOT YET IN CONSIDERATION" (Yellow Dot). I don't know why. What should I do?
Contact the festival directly. Ask why they think your submission is imcomplete. Maybe it's just a mistake on their end, in which case, ask them to change the status to "IN ...
I missed the final deadline of a festival? Do you think they will take my late entry?
If you miss a final deadline, you need to contact someone at the festival who can authorize a late entry. Withoutabox cannot grant extensions of deadlines. Once you get ...
Something is incorrect in one of your festival listings? How can I report the error and get it fixed?
Festivals enter all the information in their listings, and they alone are responsible for keeping it accurate and updated. Withoutabox does not do it. The best way to get an...
When is the deadline for XYZ festival?
Withoutabox puts festival information in a standardizes format so you can find it quickly and easily. - Log in to your account. - From the Account Home page, find any Part...
May I send a DVD instead of a VHS for my Preview Screener?
Festivals on Withoutabox maintain their own listings and specify exactly which formats they accept for previewing films. Find the festival listing that interests you, then c...
How do I use the Search Engine to find a festival?
- Log into your account at www.withoutabox.com/login - Click the Find A Festival tab in your left-side navigation. - If you know the festival name, use Qucik Find to type ...
There is a credit card charge on my bill that I do not recognize. What is Withoutabox charging me for?
Withoutabox does not keep your credit card number on file, so we cannot make any unauthorized charges to your account. Instead, you are required to enter the card number each...
I applied to a festival, and I sent in my submission, but I have not heard anything. How do I know if I was accepted or rejected? Do all festivals notify?
Each festival is responsible for notifying you directly of acceptance or rejection, using the Submission Contact information in your master entry form. Make sure this informa...
Which festivals are the best for me to apply to?
It is impossible for us to tell you which festivals are "best" for your film. Each festival has different characteristics and benefits for filmmakers, and it is a highly subje...
I already submitted to a fest, but my Press Kit was not activated yet. What should I do?
You may activate your Online Press Kit any time - before, during, or after you apply to a festival. That is because Online Press Kits are not actually "sent" to festivals, ra...
Is there a way to view the entry fees I paid by mail? I don't see them on my Transactions Page.
The Transactions Page shows only those entry fees paid online. Entry fees paid by mail (and also paid online) can be found via the Submission Status tab in your left-side nav...
I'm not sure that my credit card payment went through. How can I check?
You may view any credit card transaction that has been made through Withoutabox by clicking the Transactions tab in your left-side navigation. As soon as a transaction has be...
My submission is not tracked received
Festivals often let submissions pile up before they track them in. Many festivals are working with a part-time staff, and volunteers to keep cost down in the office, allocatin...